Open questions vs Close-ended questions #8 Technical support

🛠️ Closed Questions for Technical Support #8

Open Questions vs Closed Questions #8

Technical Support
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Open Question 1: “What problem does your device have?”

First example of closed question ❓🤔
“Does the device turn on? (Yes/No)”
Second example of closed question 🗣️💭
“Does it show any error message? (Yes/No)”
Third example of closed question 🤷‍♂️❓
“Did the problem occur after an update? (Yes/No)”

Why are these closed questions better?

“Does the device turn on? (Yes/No)”

This short and direct question allows the technician to quickly identify whether the problem is hardware or software related. A negative answer can save valuable minutes in unnecessary diagnostics, directing attention to physical components such as the power supply or motherboard.

“Does it show any error message? (Yes/No)”

Knowing if there is a specific error message is like having a treasure map. This closed question allows the technician to obtain critical information immediately, facilitating problem identification without needing a long or ambiguous description from the user.

“Did the problem occur after an update? (Yes/No)”

This question helps isolate the root cause of the problem. If the answer is affirmative, the technician can focus on possible software or driver conflicts introduced by the update, rather than looking for hardware issues or previous configurations.

Open Question 2: “How is the connection?”

First example of closed question ❓🤔
“Can you access other websites? (Yes/No)”
Second example of closed question 🗣️💭
“Does the WiFi indicator show signal? (Yes/No)”
Third example of closed question 🤷‍♂️❓
“Have you restarted the router? (Yes/No)”

Why are these closed questions better?

“Can you access other websites? (Yes/No)”

This question determines whether the problem is specific to one site or general. A negative answer indicates a broader connectivity issue, while an affirmative answer helps identify possible blocks or problems on the specific site’s server side.

“Does the WiFi indicator show signal? (Yes/No)”

This simple question can immediately reveal if the problem is with the wireless connection. If there is no signal, the technician can jump directly to hardware or network configuration solutions, without wasting time on software diagnostics.

“Have you restarted the router? (Yes/No)”

Restarting the router resolves many common network issues. This question allows the technician to know if the most basic solution has been attempted, avoiding unnecessary repetition of steps and speeding up the resolution process.

Open Question 3: “What performance issues do you notice?”

First example of closed question ❓🤔
“Does the device freeze frequently? (Yes/No)”
Second example of closed question 🗣️💭
“Does it take more than 2 minutes to start up? (Yes/No)”
Third example of closed question 🤷‍♂️❓
“Have you noticed any unusual noises? (Yes/No)”

Why are these closed questions better?

“Does the device freeze frequently? (Yes/No)”

This specific question helps identify system resource issues such as insufficient RAM or software conflicts. An affirmative answer can direct the technician toward memory management solutions or diagnostics for problematic applications.

“Does it take more than 2 minutes to start up? (Yes/No)”

Setting a specific time threshold allows for an objective performance evaluation. This question helps quantify the problem and can indicate if there are programs that start automatically or if there are hard drive issues.

“Have you noticed any unusual noises? (Yes/No)”

Noises can be early indicators of hardware failures. This question allows the technician to identify possible mechanical problems such as faulty fans or damaged hard drives before they become complete failures.

Open Question 4: “What software is causing problems?”

First example of closed question ❓🤔
“Does the program close unexpectedly? (Yes/No)”
Second example of closed question 🗣️💭
“Have you installed new software recently? (Yes/No)”
Third example of closed question 🤷‍♂️❓
“Is the antivirus up to date? (Yes/No)”

Why are these closed questions better?

“Does the program close unexpectedly? (Yes/No)”

This question identifies specific application problems. An affirmative answer may indicate software conflicts, memory issues, or program corruption, allowing the technician to focus on specific solutions for that application.

“Have you installed new software recently? (Yes/No)”

New programs can cause unexpected conflicts. This question helps establish a timeline for the problem and can identify the root cause if the problem started immediately after an installation.

“Is the antivirus up to date? (Yes/No)”

An outdated antivirus can leave the system vulnerable or cause false positives. This question allows the technician to verify if the software problem could be related to obsolete or misconfigured security protection.

Open Question 5: “What solutions have you tried?”

First example of closed question ❓🤔
“Have you restarted the device? (Yes/No)”
Second example of closed question 🗣️💭
“Have you run the system diagnostics? (Yes/No)”
Third example of closed question 🤷‍♂️❓
“Have you deleted temporary files? (Yes/No)”

Why are these closed questions better?

“Have you restarted the device? (Yes/No)”

Restarting is the most basic but effective solution for many problems. This question allows the technician to know if the first step in troubleshooting has been attempted, avoiding repetition of solutions that have already been tested.

“Have you run the system diagnostics? (Yes/No)”

System diagnostics can automatically identify hardware or software problems. This question allows the technician to know if built-in tools have been used and what information is already available to speed up the resolution process.

“Have you deleted temporary files? (Yes/No)”

Accumulated temporary files can affect system performance. This question helps identify if basic maintenance tasks have been performed that could resolve issues of slowness or disk space.

🔍 Efficiency

Closed questions allow critical information to be obtained quickly, reducing the time for diagnosing and resolving technical problems.

🧠 Clarity

They avoid ambiguities and misunderstandings by forcing specific responses, facilitating communication between technicians and users.

⚙️ Focus

They direct attention to specific aspects of the problem, allowing for a more precise focus on the solution.

📊 Quantification

They allow problems to be measured and quantified, facilitating tracking and evaluation of implemented solutions.

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